President:

1.Chair monthly Guild meetings;
a.Set agenda for meetings, with input from various other Guild members (ie. demonstrator coordinators);
b.Set President’s challenge;
2.Chair Executive meetings;
a.Set agenda for meetings with input from executive;
3.Volunteer for necessary tasks as part of the executive team, co-opt others into doing same;
4.Act as a principle contact person for non-Guild members;
5.Write President’s Column for newsletter.

Vice President:

1.Carry out the duties of the president during the president's absence;
2.Attend executive meetings as part of the decision making team;
3.Volunteer for necessary tasks as part of the executive team;
4.Be a member of the Educational Coordinators committee;
5.Maintain a database of all the monthly presenters and special guest presenters;
6.Liase with non-executive Guild volunteers (e.g. Library coordinator, Focus on Fundamentals coordinator, Guest demonstrator coordintor, Turning 101 coordinator) to keep the Executive informed;
7.Maintain the archives of the Guild.

Secretary:

1.Attend executive meetings as part of the decision making team;
2.Volunteer for necessary tasks as part of the executive team;
3.Conduct the correspondence of the society;
4.Issue notices of meetings of the society and directors;
5.Keep minutes of all meetings of the society and directors;
6.Have custody of all records and documents of the society except those required to be kept by the treasurer;
7.Have custody of the common seal of the society;
8.Maintain the register of members;
9.Be responsible for sending a copy of the minutes of all meetings of the society to the national office of the AAW;
10.File Societies Act requirements with provincial government (yearly);
11.Be comfortable using the computer to maintain the records and distribute information to other directors and members-at-large as necessary.

Treasurer:

1.Attend monthly meetings to collect and disperse funds;
2.Attend Seminars to collect and disperse funds;
3.Attend executive meeting as part of the decision making team;
4.Volunteer for necessary tasks as part of the executive team.
5.Keep records of income and expenditures;
6.Keep file of bills and receipts.
7.Liaise with the bank to arrange signing authority.
8.Make deposits at bank.

Members at Large:

1.Attend all executive meetings as an active part of the decision making team;
2.Volunteer for necessary tasks as part of the Guild and executive team.

Volunteer Job Co-ordinator

Role: Assists demonstrators and activity organizers; arrange volunteers to conduct Guild business and events.

Volunteer Roles:

• Meeting set up and clean up (e.g. lathe, chairs, tables, AV equipment, floors, library, garbage, FOF, Critique table, Tech Talk Table)
• Coffee Chief
• Library Co-ordinator
• Focus on Fundamentals Coordinator
• Educational Co-ordinator - organizes regular meeting guest speakers

Education Co-ordinator

Role: Plan, schedule and co-ordinate the line-up of presenters for all regular monthly meetings.

Overview:

The Educational Co-ordinators (EC) arrange up to 12 speakers/demonstrators per year. The scope of the presentations is anything that relates to woodturning. We make excellent use of our own talented and diverse members. We also bring in outsiders from other clubs, organisations or individuals that can address our interests. It is nice to have 2-3 outsiders per year. The EC should refer to prior topics covered in order to gain an idea of what could be planned and try to avoid repetition within a 2 year cycle, but there are no hard and fast rules. Try to keep a mix of topics that will cater to both novice and seasoned members. With this in mind, every speaker, regardless of expertise, disseminates something of value.

Your Resources:

• GVWG Membership – includes past members
• Counter-parts from other guilds including guilds in the Fraser Valley, the Sunshine Coast, on Vancouver Island and in Washington state.
• Various related organisations, suppliers, and artisans.

Communications:

• The EC communicates with the Executive though the Vice President. The Executive can be a useful source for new ideas and sometimes the executive might bring forth new goals for the EC agenda.
• Keep in close contact with upcoming speakers and make sure they are ready to present. Assist/guide them in preparation if they need help. Assist in acquiring materials/props.
• Briefly research your presenters. Introduce your presenter at the meeting and thank them before they leave.

Guidelines for presentations:

• 60 minutes, but is negotiable.
• For outsiders an honorarium &/or imburse for travel expenses - negotiated before hand.
• It is a good idea to line-up at least one member presenter that could step in at the last minute in case of cancellation.

Calendar/speakers: Generally one per month, except July, August and December.